Deputy Finance Director

 The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

 

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated

 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Save the Children International seeks to always be a child safe organization through fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and to improve the living standards of the child.

---------------------------------------------------------------------------------

Position: Deputy Finance Director

Location: Country Office

Grade: 2

Contract Length: 1 year

The Opportunity:

The Deputy Finance Director (DFD) will support the Finance and Support Services Director (FSSD) with developing and implementing the financial management of Yemen Country Office, and will deputise for the Finance Director whilst on leave.

The jobholder has overall responsibility of the Budgeting & Reporting function with a particular focus on providing excellent financial business partnering services to the program implementation team. He/she will also be responsible for ensuring best in class financial management both at the CO and field office level – including leadership in respect to capacity building; implementing efficient & effective processes; improving and ensuring compliance with internal control systems. The Deputy Finance Director will be leading the budgeting and reporting team focuses on providing support throughout the lifecycle of awards by ensuring that the financial component of projects are successfully implemented. These includes providing technical support from proposal budgeting, BvA, donor  financial reporting & closeout, master budgeting and gap analysis, forecasting & KPIs and Partner finance support and reconciliations. He/she will be providing technical support to Financial Accounting and Treasury team including statutory requirements such as taxation, social security, registration and statutory audit and for better KPI management. Support development of an organizational culture that reflects our dual mandate values; promotes accountability and high performance; encourages a team culture of learning; creativity and innovation and frees up our people to deliver outstanding results for children and excellent customer service for our members and donors

 

Key Areas of Responsibilities:

 

Financial Management:

  • Act as the key strategic Finance Business Partner to the Finance Director and Program Implementation team to support key decision making and driving the finance strategy into action. A member of the Extended Senior Management Member (ESMT) and also represent the FSSD in the SMT during his absence.
  • Ownership of the master budget process at Country Office and Field levels – ensuring proactive decision making, the efficient and effective allocation of resources, and financial sustainability (zero gap)
  • Act as key business partner of DDPO and other departments heads in driving the BVA KPI performance across the CO, helping to meet ‘zero GA outstanding audit findings’ target and improving procurement and stock control environment.
  • Help establish, maintain, and improve active and regular working relationships with – host government authorities, partner agencies including humanitarian and development donors. and local and international NGOs
  • Provide financial expertise to the donor budget proposal process to ensure proposals are: high quality, full cost recovery and reflect the needs on the ground; include the necessary shared costs and NTC rates. Ensure also proposal match with the local authority requirements and ratio of direct program activities and operational costs.
  • Working with the program implementation team on award review meetings, realignments, N/CE
  • Providing high quality donor ready financial reports that meets with the optimum qualities and strive consistent green reporting KPI
  • Mitigate the risk of donor disallowances by ensuring that awards are proactively managed and closed out effectively from a financial perspective
  • Ensure budget holders understand their responsibilities (e.g., through training and capacity building).
  • Gifts-in-Kind: work closely with budget holders and the Supply Chain team to ensure high quality financial management and reporting.
  • Lead project audits, statutory audits and global assurance audits and ensure all findings are tracked, management responses are provided, and implemented within the agreed timelines and monitor progress.
  • Identify and effectively manage all key risks, especially financial, related to delivering the Country Office program. These includes compliance to local laws such as taxation and social security.
  • Provide value added ad hoc financial analysis to budget holders to inform decision making
  • Oversee the finance operations including effective treasury management, fund flow as well as finance controls and compliance including timely posting of the transactions and reconciliations.
  •  Ensure finance dashboard and MFRs are well presented in SMT meetings with clear recommendations for improvement plans where applicable and complete and submit the report to RO and respond to findings and recommend resolutions or action plans
  •  

Partnership Development and Management

  • Undertaking capacity assessment of partners’ organisation in order to identify capacity gaps and areas of support that the partners will require for effective implementation of the programme financial management requirements.
  • Being the finance folk for the localisation strategy and its implementation.
  • Undertake regular support visits to the partners organizations to discuss financial and operational issues/progress and identify ways in which SCI SS can provide the needed support.
  • Support the development of partners’ project budgets, work plan, cash transfer plans and procurement plans.
  • Support partners external audit exercise and follow up to ensure that the auditors’ recommendations are followed up and implemented.
  • Monitor and follow up the implementation of the agreed work plan and budget to ensure that the programme objectives are being realized in accordance to the programme and partnership agreement and take the necessary actions for any identified deviations.

 

Field Operations Finance

 

  • Ensuring best in class financial management at field office level – including leadership in respect to recruitment and succession planning; capacity building; implementing efficient & effective processes and accounting systems; improving and ensuring compliance with internal controls. This should include regular visits to the field locations.

 

Staff Leadership, Mentorship, and Development

  • Ensure appropriate staffing and efficient & effective organisation design within the Budgeting & Reporting teams as well as the field offices.
  • Ensure that staff understand and are empowered to perform their role especially the budgeting and reporting team. Make sure new joiners both finance and non-finance are inducted on SCI finance procedures and processes.
  • Manage team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
  • Recruitment, training, and professional development of team as part of the wider staff development strategy. 
  • Performance Management :
    • Effective use of the Performance Management System including the establishment of clear, measureable objectives; ongoing feedback; periodic reviews; and fair and unbiased evaluations;
    • Coaching, mentoring and other developmental opportunities;
    • Recognition and rewards for outstanding performance;
    • Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans 

 

Risk Management:

  • Support the FSSD in applying risk management lens to the evaluation of growth strategies and opportunities to ensure a manageable balance of risk and growth
  • Support the FSSD, and ESMT in developing a risk management policy to maximize financial resource effectiveness
  • Identify and effectively manage financial risks related to delivering the Country Office program. Develop mitigation plans at the proposal stage
  • Participate in the absence of the FSSD the preparation of Risk Management Committee in accordance with the SCI Quality Framework Essential Standards
  • Undertake the financial risk assessments of all new partners and monitoring of on-going risk in coordination with SMT

Support FSSD and SMT in keeping analysis of the internal and external risks and threats and appropriate mitigation measures up to date

  • -Qualifications:
  • Masters’ Degree in Finance or Accounting or any related field or equivalent professional experience.
  • Chartered Accountant (CPA, ACMA, ACA, and ACCA) is strongly recommended.
  • 5+ years of demonstrated professional experience in financial management in an International NGO environment, including managing high and complex context and of which three at a management level within a finance department.
  • Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities in both development and complex emergency contexts
  • Strategic mind-set with the ability to lead, inspire and achieve results in a challenging context
  • Strong team player, effective collaborator and communicator.
  • Excellent inter-personal skills and able to communicate with a diverse set of stakeholders
  • Strong analytical, decision making and strategic planning skills with the ability to articulate complex information in an easy-to-understand the manner
  • Solutions focused with ability to identify weaknesses and drive continuous improvement
  • Ability to prioritize, plan ahead, and manage a complex and diverse workload with tight deadlines
  • Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff.
  • Self-starter who is willing to go the extra mile to get the job done
  • Excellent understanding of business and financial planning including strategic modelling.
  • Excellent understanding of budgeting and budget management.
  • Excellent understanding of financial systems and procedures.
  • Excellent understanding of computerised accounts packages, Excel, PowerPoint and Word
  • A full appreciation of the value of co-operation, both internationally and within a team environment.
  • Understanding of Save the Children’s vision and mission and a commitment to its objectives and values.
  • Written and verbal fluency in English

 

Desirable

  • Experience of working in a complex emergency context.
  • Understanding of major institutional donor compliance regulations (USAID, FCDO, ECHO,  BHA)

Written and verbal fluency in Arabic is strongly desirable.

  •  

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at www.savethechildren.net/careers/apply

 

Save the Children is an equal opportunity employer. Women are strongly encouraged to apply

 

 

Job description:

Find out more about this role by downloading the job description here Job description

Date advertised: 18 Jan 2023

Closing date: 1 Feb 2023 - 18:59 EST

Location: Sanaa, Yemen

Department: Finance

Type: Fixed-term contract

Schedule: Full-time

Apply Now