Deputy Director of Programme Operations - Ukraine

ROLE PURPOSE:

The Deputy Director of Programme Operations will support the Deputy Country Director of Programme Operations (DCD Ops) with coordinating the implementation of all programming in country, including the management of all sub offices, emergency preparedness and response. The role holder will deputise for the DCD Ops as needed.

CHILD SAFEGUARDING:

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

SCOPE OF ROLE:

Reports to: Deputy Country Director of Operations (DCD Ops)

Dimensions: Save the Children works throughout Ukraine with area offices in East, Central and Western Ukraine, as well as a remotely in the NGCA office. The area offices are overseeing all partner and direct implementation in their area. This role will work closely with all four Area Directors.

Number of direct reports:  TBC

 

KEY AREAS OF ACCOUNTABILITY:

Programme Management

  • Support the DCD Ops in overall coordination of program implementation and delegated responsibility for field delivery of high-quality programming in line with Save the Children standards and the objectives of the country strategy

  • Lead on the management of multi area awards including oversight of project implementation plans, assess progress of implementation of activities against plans on monthly basis, and document the progress and action corrective measures as and when required. Take the lead in demonstrating practices for quality program implementation.

  • Support the Area Directors in project management as needed, which includes tracking budget spending, the preparation of donor reports and the award review processes

  • Support the DCD Ops in designing and implementing a coherent organizational structure that is consistent with agency practices and appropriate to program needs

  • When delegated by the DCD Ops, serve as overall budget holder for the multi area awards.

  • Where needed, support budget holders for individual projects and awards and ensure project expenditure is in line with work plans and commitments to donors and members

  • Ensure programmes are implemented in ways responsive to the communities, and children in line with Save the Children principles, values and strategic plan and following Save the Children compliance procedures. This includes working with government and national NGO-partners to strengthen national capacity

  • Lead on the coordination of multi area award reports and support the Director of Awards and Area Directors in the preparation of timely and high-quality progress reports, program reports, and donor reports

  • As delegated by DCD Ops, lead on establishment of new sub-offices. Where needed, support the Area Directors in setting the management processes of the sub offices.

  • Support the DCD Ops in establishing, maintaining, and improving active and regular working relationships with host government authorities, donors, partner agencies including major institutional donors, and local and international NGOs

  • Ensure that the required support is provided promptly, at scale and in line with the rules and principles during emergencies, working closely with the Regional Office

  • Ensure that country strategy and the annual country plans are implemented and reviewed in line with the regional and global strategies.

  • Maintain clear overview of the security, political and legal context.

  • Ensure appropriate participation of staff in program management and decision making and raise necessary issues to the DCD Ops as needed.

  • Play a key role in partners’ capacity assessment and development for building national civil society.

Staff Management, Mentorship and Development

  • Where requested by the Area Directors, manage, mentor and motivate the staff in the field to undertake their roles and responsibilities effectively

  • Ensure appropriate staffing within Program Operations, including field offices staff

  • Ensure that all staff understand and can perform their role in an emergency

  • Support the DCD Ops in managing the Program Implementation team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly

  • Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff.

Programme Design and Development

  • Participate in program proposal process especially for multi area proposals, and ensure that all programs progress in accordance with award agreements, are completed within time, on budget, with quality and compliance

  • Working with the PDQ team, participate in conceptualizing and designing cost effective, innovative and high-quality programs to serve difficult to reach children.

  • Ensure that programmes are designed and implemented in a comprehensive manner while aligning to Save the Children national, regional and global priorities.

  • Support the development/evolution of existing programmes, with the aim of ensuring that staff has the capacity to support others (local partners and government counterparts) in the implementation of quality programmes that show impact.

  • Support and represent Save the Children in coordination, programme learning and capacity building vis-a-vis national policy/advocacy and strategy planning initiatives as requested by the DCD Ops.

Emergency Response Management

  • Strengthen the Ukraine CO’s organisational readiness to respond to emergencies in line with global emergency goal and benchmarks

  • Ensure that all area offices designs, updates and implements a full set of emergency preparedness actions, drawing on member input and resources

  • Mount appropriate and timely responses at scale to all emergencies consistent with established benchmarks, plans and organizational policies, and in close cooperation with incoming surge teams

  • Ensure that all CO staff across departments and sub offices are familiar with, adhere to and implement the procedures and processes detailed in the Rules and Principles for emergency response

  • In coordination with Ops and PDQ teams, maintain consistent and coherent engagement in key inter-agency emergency preparedness and response coordination mechanisms including the Cluster system

Representation

  • Represent Save the Children in inter agencies meetings and at Governorate level meetings with government officials as delegated by the DCD Ops.

  • Represent Save the Children to donors, and local authorities where needed and requested.

  • Maintain close coordination with peer agencies and UN

QUALIFICATIONS AND EXPERIENCE

Essential

  • Significant experience working with a humanitarian/ development organisation, including a relevant management experience.

  • Solid project management skills related to organisational development projects and international, cross-functional teams with a proven history of delivering results

  • Robust experience of NGO emergency program cycle management, and with experience of working within a complex and matrix organisation structure

  • Significant knowledge of international humanitarian systems, institutions and donors (including BHA, FCDO, DFATD, UNICEF, WFP, WHO, UNHCR, OCHA, ECHO) and of procedures, accountability frameworks and best practices in emergency management

  • Substantial experience and knowledge of effective financial and budgetary control and securing and managing grants from major institutional donors

  • University degree in related academic discipline or equivalent work experience.

  • Substantial people and programme management experience with good interpersonal skills and ability to communicate at all levels.

  • Solid experience in award management, including budget holding and donor reporting.

  • Substantial understanding or proven experience of security management issues.

  • Ability to produce high quality reports in English.

  • Representational, political awareness and advocacy skills.

  • Ability to work with limited supervision from line manager.

  • Experience of working with partners and a participatory approach.

  • Fluency in written and spoken English and computer literate.

  • Commitment to and understanding of Save the Children’s aims, values and principles.

Desirable

  • Prior working experience in Ukraine context

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Date advertised: 23 Jan 2023

Closing date: 5 Feb 2023 - 16:59 EST

Location: Kyiv, Location

Department: Programme Operations

Type: Fixed-term contract

Schedule: Full-time

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